Is it bad to have a lot of files on your desktop?

Over the years, Ive repaired many computers. Most people just ask me to speed it up. I usually ensure they have enough RAM to run the latest version of OS X, update everything, clean out some caches if the hard drive is near full, and advise they reorganize things.

I usually dont have to mention the Desktop, unless its really bad. And Ive seen some bad ones. Hundreds of little icons. These people have adjusted the icon size to 16x16 pixels just to fit it all on the display. The thing is, they probably dont know how much it slows down their Mac.

In this tutorial, Ill outline several reasons why you need to keep theDesktop clear and explain how to do it more effectively.

Quick Look and Icons

Quick Look is one of my favorite features in OS X. It allows you to select an item and preview it with a quick tap of the spacebar. There are many different file types supported, from MP3 and AAC to JPEG and MP4.

While Quick Look is a fantastic tool to have, it will be your enemy if you keep Pages or Word documents, images, videos, music with artwork, and anything else it supports previewing on theDesktop.

The tool is always ready with previews, so when you have a lot of documents on the Desktop, all those previews will have to be temporarily stored in theRAM. This means your Mac can become extremely slow.

You may not have even noticed your computer slowing down, possibly because it happened over time as you added more items to the Desktop. It may be worth a quick experiment of moving all that stuff to see if the speed improves.

Moving Files Off the Desktop

1. Begin by creating a new folder on the Desktop, either by clicking File and selecting New Folder or pressing Command-Shift-N. Name it something fitting like Old Desktopand press enter.
2. Select all the files on the Desktop, either by clicking Edit, Select All or using the keyboard shortcut, Command-A. Deselect the folder you just created by holding the Command key and clicking it.
3. Drag and drop all the files into the folder. Wait for them to copy.
4. Move the folder to the users Documents folder by dragging and dropping it to the sidebar link in Finder titled Documents.
5. Restart the Mac and evaluate the difference.

There should have been a noticeable improvement in your computers speed, especially in Finders operation. If not, at least you did something with all those files. Well, at least for now. Next Ill go over some additional organizational tactics for the files.

The File System

Merlin Mann mentioned on an episode of 5by5s Back to Work podcast that many people dont understand the concept of a file system, so they drop everything on the Desktop.

Then, when it becomes too cluttered, they move it all into a folder appropriately titled Old Desktop. The cycle continues until theyve created folders within those Old Desktop folders to accommodate their need to work on different projects. At this point, theyve actually created the file system they found confusing.

In truth, putting things on your Desktop because its easy is not a sound, productive or organizational strategy. In fact, its one of the messiest ways to store things on the Mac.

Apple gave you folders like Documents, Music, and Pictures for a reason. Theres no need to create your own.

It may be worth spending a few hours going through whats on the Desktop, moving things to their respective locations. Pictures from a certain month or event should be in a folder with the respective name. Itll be far easier to find them later.

The same goes for documents that pertain to a specific project. You dont need to be searching the entire computer for something in the future when you can take a few solid organizational measures now.

If you like having things one click away, you could change the folder that Finder opens to by default.

1. Launch Finder
2. Click Finder and select Preferences.
3. In the General tab, look for the drop-down below New Finder windows show and select one of the available options, or Other to use a custom folder.

Additionally, you could drag some of your most used folders to the right side of the Dock (near the trash can) to pin them there for quick browsing.

Organized Computing

In this tutorial Ive shownyou how to keep the Desktoptidy. Ive explained how things can get unnecessarily cluttered and slow down to nearly unusable levels if you let the Desktop run rampant.

Now the battery life will last longer, the computer will be faster, Finder wont hate you, and so on. In addition, its always good to keep things on the Mac organized in individual folders. It takes a while to adapt to, but in the end you will be able to show people photos from that road trip last spring much faster.