When should a research administrator reach out to a sponsor?
The award process at UVAAll grant and contract proposals must be approved by the University before submission to the sponsor. At the SOM, proposals must be endorsed by the Principal Investigator, Chair, and the Office of Grants and Contracts. Show The fiscal/administrative description of the proposal and approval signatures are collected on a four-page proposal approval sheet (also known as “the goldenrod,” after its former color). Grants and Contracts has posted a version for NIH e-SNAP proposals and a generic SOM version. Your research administrator should help you complete this form, though you, as Principal Investigator, are responsible for reviewing and approving its contents. The approval sheet, technical proposal, budget, justification, and other supporting documents are forwarded to your Chair and then to Grants and Contracts (who require at least five working days before the submission deadline). Grants and Contracts may ask additional questions concerning the project or information on the approval form before it is signed and ready for submission to the funding agency. Grants and Contracts performs all electronic submissions of proposals to grants.gov (see notes and reminders for submissions to grants.gov at their site). See detailed information on the proposal submission process and how to avoid pitfalls. If your NIH proposal is likely to be funded, you will be asked to submit just-in-time documentation of other grant support, IRB or IACUC approvals, etc. You can send these directly to NIH, or via Grants and Contracts. Sponsors generally notify both the PI and either Grants and Contracts or Sponsored Programs. Sponsored Programs then creates an internal account in the Oracle system, which may take a few weeks to complete. To avoid delays in initiating your project, ask your department administrator to request a preliminary Oracle account as soon as it is likely that your project will be funded. This will allow you to encumber and spend funds in a timely manner. Faculty research roles and responsibilitiesFaculty have the freedom to choose the nature and direction of their research program and to disseminate the results of that research to the public, within any constraints placed by the funding agency. Non-PI faculty have similar responsibilities to the PI, with the exception of overall responsibility for project direction and reporting. Collaborating investigators must:
Faculty conducting human subjects research should also refer to the section below on the roles/responsibilities of clinical research coordinators. Trainee research roles and responsibilitiesPostdocs and graduate students must:
Clinical research coordinator research roles and responsibilities
Department research administrator research roles and responsibilities*adapted from the Sponsored Programs web site
What is the role of a research administrator?A research administrator is responsible for overseeing the day-to-day operations of a clinical trial or other research study. They are often involved in every step of the process, from planning and designing studies to collecting data and analyzing results.
What is one of the most important job duties for a research administrator?A research administrator oversees the progress of research programs, ensuring efficiency and smooth workflow.
What makes a good research administrator?Having the ability to connect with people and get along with everyone makes you an approachable person, which is an absolute must as a research administrator. Positive 'Can-do' Attitude. A great research administrator will have a 'can do' attitude and always attempt to achieve a 'win/win' situation.
What is administrative support in research?Administrative support means technical assistance, studies, surveys, or securing volunteers to assist the department in fulfilling its administrative responsibilities.
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