What are the problems of managing data resources in a traditional file environment list and describe the problems of the traditional file environment?

Figure 6-1 in the textbook shows the data hierarchy. The data hierarchy includes bits, bytes, fields, records, files, and databases. Data are organized in a hierarchy that starts with the bit, which is represented by either a 0 (off) or a 1 (on). Bits can be grouped to form a byte to represent one character, number, or symbol. Bytes can be grouped to form a field, such as a name or date, and related fields can be grouped to form a record. Related records can be collected to form files, and related files can be organized into a database.

A DBMS can reduce the complexity of the information systems environment, reduce data redundancy and inconsistency, eliminate data confusion, create program-data independence, reduce program development and maintenance costs, enhance flexibility, enable the ad hoc retrieval of information, improve access and availability of information, and allow for the centralized management of data, data use, and security.

Sets with similar terms

• What are the problems with the traditional file environment?
• What is a terminal digit filing system?
• What are the types of medical filing system?
• Who is the legal owner of the information stored in a patient’s record?
• How long should the medical records of minors be retained?
• How are Ehrs usually stored?
• What is the process called that improves the accuracy of clinical records?

What are the problems with the traditional file environment?

Problems resulting from the traditional file environment include: Data redundancy: duplicate data in multiple files, leading to data inconsistency, different values used for the same attribute. Program-data dependency: Changes in programs requiring changes to the data. Lack of flexibility.

What are the problems of managing data resources in a traditional file environment?

Over time, this traditional file management environment creates problems such as data redundancy and inconsistency, program-data dependence, inflexibility, poor security, and lack of data sharing and availability.

What is the traditional file system?

The traditional filing system (TFS) is a method of storing and arranging computer files and the information in the file (data). Basically it organizes these files into a database for the storage, organization, manipulation, and retrieval by the computer’s operating system.

What is a terminal digit filing system?

Terminal digit order: A system of filing using a six-digit number (or higher) that is divided into three parts, whereby the last two digits are considered primary. Secondary digits: The middle two digits in the number.

Which two filing systems are used to file medical records?

If a numerical record identification system is used, then a numerical filing system is used. There are two main systems of filing records numerically: straight numeric and terminal digit.

What is the numeric filing system?

A system for organizing records through the use of numbers that appear on the materials. A system to classify materials using numbers as headings.

What are the types of medical filing system?

There are three types of numerical filing systems that are utilized in healthcare; straight or consecutive numeric filing, terminal digit or reverse, and middle digit.

Why is it important to completely remove a file from the drawer in order to file correctly?

Why is it important to completely remove a file from the drawer in order to file correctly? *If not done, it could lead to misfiling.

When can a physician destroy a patient’s file?

In general, physicians can destroy the records of deceased patients after five (5) years from the date of death.

Who is the legal owner of the information stored in a patient’s record?

Who is the legal owner of the information stored in a patient’s record? Who ultimately decides whether a medical record can be released? The patient owns the medical record.

What is the difference between a direct filing system and an indirect filing system?

What is the difference between a direct filing system and an indirect filing system? direct filing allows records to be located by directly going to the files; indirect filing has better security & makes it difficult for people unfamiliar with the coding system to gain access to specific records.

What is a direct filing system?

Direct Filing System. A filing system in which materials can be located without consulting an intermediary source of reference. Gleaned. Gathered bit by bit (e.g. information or material); picked over in search of relevant material. Indirect Filing System.

How long should the medical records of minors be retained?

seven years

What is an Outguide?

Outguides are a helpful filing system tool to identify and control x-ray files that have been removed from the filing area. When a file is removed or “checked out,” an outguide is used in its place to alert personnel that the file is being used.

What is an Outguide used for in filing quizlet?

How is an outguide used when filing medical records? An outguide is placed in the medical record files when a file folder has been removed to identify the individual for whom the record was removed or the current location of the record.

How are Ehrs usually stored?

Terms in this set (27) The medical record belongs to the physician and the facility but the information belongs to the patient. Most medical offices use source- oriented format to organize their medical records, the alphabetic filing system to arrange records and shelf filing units to store the medical records.

What steps would you take when a patient’s chart Cannot be located?

what steps would you take when a patients chart can not be located?…

• remind patients of appointments.
• keep track on patients who missed or canceled appointments.
• note tests patients made need to schedule.
• note prescription refills.

How do you correct an error on a patient’s chart?

Proper Error Correction Procedure

1. Draw line through entry (thin pen line). Make sure that the inaccurate information is still legible.
2. Initial and date the entry.
3. State the reason for the error (i.e. in the margin or above the note if room).
4. Document the correct information.

What is the process called that improves the accuracy of clinical records?

In the United States, billing departments are increasingly turning to clinical documentation improvement systems (CDIS) to improve the accuracy of clinical documentation and help ease transition to the ICD-10 diagnosis coding language.

What are the preferred steps for filing medical documentation?

The preferred order for steps in filing medical documentation is: Inspect, index, code, sort, file.

What are the problems with the problem traditional file environment?

How the problems of managing data resources in a traditional file environment are solved by a database management system?

What are the problems of managing data resources in a traditional file environment quizlet?

What are the problems with the traditional file environment file maintained separately by different departments?